Vacant Position advertisement: USAID/Mali CCNPSC Mission Director Chauffeur, FSN-4

For detailed minimum requirements, applicants must refer to the Full Statement of Duties and the qualification requirements available on https://www.usaid.gov/mali/work-with-us/careers   or https://ml.usembassy.gov/embassy/jobs/

REF No.: 72068824R10011 (must be inserted in the subject line of the email)

GRADE LEVEL: 5,455,762- 8,456,422 FCFA equivalent to FSN-4. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Mali. Final compensation will be negotiated within the listed market value.

ELIGIBLE OFFERORS: Cooperating country national (CCN) – an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

Only pre-selected candidates will be contacted.

BASIC FUNCTIONS: 

USAID places particular importance on the Chauffeur function in general, and the Chauffeur to the USAID Mission Director (MD) function in particular. In addition to possessing excellent defensive driving skills, the Chauffeurs (MD) must exercise good judgment in the daily performance of their duties and have a thorough knowledge of road systems, not only in capital cities but also in other destination points in the host country (and occasionally in neighboring countries as well). Chauffeurs (MD) must know the boundaries of various “go” and “no-go” areas of the capital city and the countryside.

Chauffeurs (MD) must exercise sound judgment in selecting appropriate routes from point A to point B, taking into consideration unrest or other unusual circumstances, and traffic patterns at various times of day. Chauffeurs (MD) must practice patience, self-control and be able to defuse potentially dangerous situations to protect their passengers.

The Job Holder is assigned as the principal Chauffeur to the USAID Mission Director. As such, the Job Holder is responsible for driving Mission vehicles to transport the Mission Director to and from work, and to a wide variety of official and unofficial meetings, functions, and/or events. The Chauffeur (MD) also picks up and delivers invitations, papers, diplomatic notes, and other items/materials for and on behalf of the Mission Director. In many capital cities the Mission Director requires extra security, and the front line of this extra support is from the Chauffeur (MD). When not engaged in work directly for the Mission Director, the Job Holder participates in transporting USDH, USPSC, TCNPSC, and CCNPSC Mission employees and official visitors in the conduct of official business; transporting expendable and non-expendable supplies, equipment, and furnishings; and, as needed on special occasions (i.e., VIP visits, 4th of July parties at the Ambassador’s residence, etc.) providing back-up assistance to the Embassy Motor Pool.

In the performance of these duties, the Chauffeur (MD) relies heavily on interpersonal skills, knowledge of procedures associated with the specific tasks assigned, and relationships developed in various Ministries, NGO/PVO organizations, private-sector firms, and/or government agencies

MAJOR DUTIES AND RESPONSIBILITIES 

The Chauffeur (MD) operates a passenger, non-passenger motor vehicle and/or armored vehicle to transport the Mission Director and other authorized USAID personnel, official visitors, and official documents to other agencies and diplomatic missions within the host country. This could include providing service after hours and on the weekends and public holidays. In execution of these duties the Job Holder:

• Assists the Mission Director or designee in planning logistics for field trips, researching destination points, and collecting and sharing pertinent information, such as the description of the site, projected travel time, road conditions, etc. with appropriate Mission and security personnel.
• Suggests an appropriate vehicle, ensuring adequate planning and safety considerations have been factored into trip schedules, and coordinates with the RSO as required. The Chauffeur (MD) exercises sound judgment in selecting routes to ensure passenger safety.
• Operates the vehicle in accordance with local laws, USAID regulation and the Mission Director or designee’s instructions and follows driving regulations and safety rules to avoid traffic accidents.
• Drives/operates, in addition to the above, other Mission vehicles, such as pickup trucks or lift vans, to transport Household Effects (HHE), Unaccompanied Baggage (UAB), and other official cargo.

The Job Holder assumes primary responsibility for the assigned vehicle, ensuring the vehicle is clean and properly maintained in order to provide safe transportation services. The Job Holder:

• Maintains the assigned vehicle in a clean and serviceable condition, undertaking car - washes and valets as needed or directed.
• Performs minor maintenance, such as checking air pressure in tires, verifying motor oil level, and making sure that the radiator is sufficiently filled with water each morning.
• Coordinates with the Motor Pool, Executive Office, and the Embassy to ensure that preventive maintenance is performed on a regular basis; and reports malfunctions immediately, along with other problems that may arise in the performance of assigned functions.

The Chauffeur (MD) is expected to maintain a high level of security awareness at all times, in order to ensure that USG property is protected and that the Mission Director and/or other passengers are not endangered. The Job Holder:

• Checks the underside of the vehicle and under the hood/bonnet before starting the engine, when the vehicle has been left unattended.
• Ensures passenger safety and comfort while enforcing “no smoking”, seat belt and all other Department of State and Mission regulations for safe vehicle operation.

Administrative duties:

The Chauffeur (MD) maintains daily trip logs of vehicle usage and assists in the preparation of vehicle reports and inventories. The Job Holder ensures that all passengers complete and sign the logs before leaving the vehicle and completes the driver’s daily and weekly preventive maintenance and checklist before operating the vehicle, annotating conditions and findings accurately.

The Job Holder reports vehicular accidents immediately, in accordance with Mission procedures; completes all required paperwork to document accidents; and ensures that Police and the Insurance Company have all information required to complete their investigations/reports. 

The Chauffeur (MD) files all documentation related to usage and maintenance of the vehicle, including travel verification logs, maintenance logs, inspection sheets, etc. and ensures all paperwork is complete, well-organized, and accurate. The Chauffeur (MD) is responsible for the timely submission of these documents (in English), and provides additional detailed written information, when requested. The Job Holder also provides basic administrative tasks such as answering the phone, arranging Motor Pool transportation, updating contact lists, submitting maintenance/service requests, making copies, and requesting non-expendable supplies.

The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

MINIMUM QUALIFICATIONS

• Education: Completion of Secondary Schooling is required.

Prior Work Experience: A minimum three years of professional driving experience is required. At least one year of driving experience should have been with a government or an international organization.

• Language Proficiency: Level III in English and in the appropriate host-country language, both written and spoken, is required so that requests can be understood as well as being able to communicate clearly to clients concerning vehicle arrangements.

• Job Knowledge: The Chauffeur (MD) must be familiar with local traffic laws and area traffic patterns, location of project sites, and locations of major buildings, organizations, diplomatic missions, and government offices, as well as the shortest and safest routes to destinations. The Job Holder must have a basic knowledge of vehicle maintenance on a preventative level. Basic computer literacy is required, this would include knowledge of word-processing and other computer programs (MS Word, Excel, email usage). Basic knowledge of protocol as it applies to driving duties is required. The Job Holder should have the ability to read road maps in order to find safe and expeditious alternate routes should the need arise.

Skills and Abilities: The Chauffeur (MD) is required to have a minimum of a standard local driver's license with the required professional driving permit or host country equivalent. In addition, the Job Holder should hold the appropriate driver’s license relevant to the vehicles operated i.e., truck. The ability to exercise sound judgment in selecting the most appropriate routes at any given time is required. The ability to complete incident reports accurately is required. Excellent defensive driving skills are required, as are strong interpersonal skills. The ability to deal tactfully with passengers and with other drivers in order to defuse and resolve difficult and potentially volatile situations that may arise during travel is required. Patience and persistence in interacting with working-level employees of governmental and non-governmental ministries/offices to obtain documents is essential.

Full statement of duties and qualification requirements are available on https://www.usaid.gov/mali/work-with-us/careers   or https://ml.usembassy.gov/embassy/jobs/                                               

EVALUATION AND SELECTION FACTORS:

To be considered for this position, applicants must meet the minimum qualifications noted above. For applicants meeting the minimum qualifications, further consideration and selection will be based on panel assessment of the selection factors listed below.

1. Prior Work Experience          40 points 
2. Job Knowledge                      40 points 
3. Skills and Abilities                20 points 

Applicants may address each of the selection factors on a separate sheet or directly in the cover letter.

For detailed minimum requirements, applicants must refer to the Full Statement of duties and the qualification requirements available on https://www.usaid.gov/mali/work-with-us/careers   or https://ml.usembassy.gov/embassy/jobs/

TO APPLY: All CV/Resumes and cover letters must be in English, otherwise the application package is incomplete and will be rejected. 

Interested candidates for this position must submit the following required documents:

1. Eligible Offerors are required to complete, sign, and submit the offer form AID 309-2 (Offeror Information for Personal Services Contracts with Individuals): https://www.usaid.gov/forms/aid-309-2
2. Resume or curriculum vitae (CV) relevant to the position for which the applicant is applying.
3. Cover letter of not more than two (2) pages describing how the incumbent’s skills and experience fit the requirements of the subject position and meet the evaluation factors set in this solicitation.
4. Applicants are required to provide five (5) Professional References with complete contact information including email address and telephone number(s). References should have knowledge of the candidate’s ability to perform the duties set forth in the solicitation and must not be family members or relatives.
5. Copy of Degrees/Diploma, or any relevant Certificates, or Recommendation Letters submitted in a simple searchable PDF file.
6. Applicants must provide their full mailing address with telephone numbers, email address and should retain for their records copies of all enclosures that accompany their submissions.
7. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4 of the Solicitation.
8. Applicant submissions must clearly reference the Solicitation number on all documents to ensure consideration of the application package. Email subject line must be: [Solicitation number 72068824R10011] – [CANDIDATE NAME]

SUBMITTING AN APPLICATION: Indicate the Vacancy Reference Number: 72068824R10011 in the subject line of your email. If this is not properly indicated your submission would NOT be retrieved.

Email Human Resources Management Section: bamakohrmvacancies@usaid.gov with the above reference in the subject line.

CLOSING DATE AND TIME FOR THIS POSITION:  SEPTEMBER 30, 2024, AT 5 P.M. BAMAKO TIME