Description

INTERNAL/EXTERNAL VACANCY NOTICE

Vacancy Announcement: Logistics Contract Administrator

Position: Logistics Contract Administrator

Location: Mali - Goulamina

Reporting Relationship: Product Haulage Superintendent

We are currently seeking a highly motivated and detail-oriented Logistics Contract Administrator to join our team in Mali - Goulamina. As a Logistics Contract Administrator, you will play a vital role in supporting our Product Haulage Logistics team to ensure smooth execution of Final Product Haulage schedules and Logistics and Export documentation. You will oversee administrative functions related to logistics, collaborate with the Finance and Admin teams to ensure compliance with procedures, and maintain strong relationships with key stakeholders.

Position Purpose:

The Logistics Contract Administrator's primary responsibility is to provide crucial support to the Product Haulage Logistics team, ensuring the timely preparation and management of documentation required for product exports. You will actively participate in operational and review meetings, reconcile production reports, and maintain effective communication with stakeholders. The role will be based in Mali and supported by logistics teams in Cote d'Ivoire.

Key Responsibilities:

- Produce and manage essential documentation for product export.

- Prepare and submit mineral Export permit renewals, ensuring prepaid balances of mineral export stamp duties are maintained.

- Liaise with Freight Forwarding companies to ensure timely submission of all required paperwork, avoiding any delays.

- Compile Daily, Weekly, and Monthly production reports.

- Reconcile production reports against Transport Companies, Freight Forwarding Companies, and Abidjan haulage figures.

- Act as the point of contact for Product Haulage Logistics queries on-site.

- Monitor the performance of Freight Forwarding providers to ensure contractual obligations are met and minimize delays.

- Provide accurate time records for logistics employees.

- Ensure relevant documents are supplied to the Finance team within specified timelines for accurate reporting.

- Administer contractor and EPCM commercial performance, including invoicing, change negotiations, claims, and contract closure.

- Identify procedural non-conformances and support remedial measures for logistics processes.

- Liaise with Finance and Cost Control departments to ensure accurate assignment of Logistics costs.

- Prepare monthly reports for the finance and logistics management teams.

- Collect and analyze Logistics data for reporting purposes.

- Assist in budgeting and regular reporting as required by the Finance Manager and Logistics Manager.

- Actively participate in Health and Safety policies and initiatives and integrate Health and Safety considerations into Contracts processes.

Qualifications and Skills:

- Minimum of 3 years' experience in a Contract Administrator or similar role.

- Advanced proficiency in MS Office suite.

- Commercial tertiary qualification is required.

- Familiarity with typical contract administration duties.

- Experience with export documentation and freight forwarding is preferred.

- Proficiency in both English and French languages is an advantage.

Personal Traits:

- Problem solver with exceptional attention to detail.

- Strong organizational skills, able to work individually and as part of a small team.

- Effective team player with excellent communication and document expediting abilities.

- Willingness to learn and utilize Logistics software applications used by projects.

- Keen eye for detail.

Experience the Lithium Experience in Mali, Join Us!

We invite interested candidates to submit their complete application package (details below) in PDF format to recruitment@goulamina-jv.com no later than July 27, 2023:

Application Package :

Curriculum Vitae (CV).

Letter of motivation, including current net salary and net salary expectations.

Please ensure to indicate your full name and the job title you are applying for in the email subject line.

Note:

Applications must be submitted via email to recruitment@goulamina-jv.com  paper applications at our offices in Bamako and Goulamina will not be accepted.

We adhere to a strict policy of not requesting any payment from candidates during the recruitment process or at any stage of their employment. You should not agree to pay any part of your salary to any individual.

If you encounter any fraudulent solicitation, please inform us confidentially via the following email address: fraude@goulamina-jv.com .

At Lithium du Mali , we are committed to fostering a diverse and inclusive workplace.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

Join us in shaping the future of logistics in Mali and be a part of our dynamic team. We look forward to receiving your application!                                             

Fait à Goulamina, le 17 Juillet 2023